Every booking, vehicle and payment on one board

Rentals360 is car rental management software for New Zealand rental businesses. Take bookings online and at the counter, hand vehicles over with signed agreements, and match bank payments to bookings without retyping.

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Built in New Zealand. Includes WOF and registration tracking, Stripe payments and Brevo email.

Sample data. This is the fleet calendar: bookings run across the days they cover, and the gaps are the vehicles you can rent.

Four jobs that eat the week, done in one place

Most rental businesses start with a spreadsheet, a paper agreement and a bank statement. Rentals360 replaces the juggling between them.

The jobWithout Rentals360With Rentals360
Checking availability Scroll a spreadsheet, then ring the depot The calendar shows free vehicles, and conflicts are caught before you save
Taking online bookings Enquiry emails and phone tag before anyone pays Customers book and pay on your website, and the booking lands in your back office
Agreements and signatures Print, fill in, sign, scan and file Generate the PDF and sign on a tablet or the customer’s own device
Chasing payments Compare the bank statement to bookings by hand, then make the calls Import the bank CSV, review the matches, and let reminders go out automatically

Let customers book and pay on your website

A five-step booking wizard with a live total. Customers pay by card through Stripe or choose to pay at pickup, and availability is checked again on the server before any payment is taken.

  • Insurance, extras, details, shuttle preferences and payment
  • Promo codes are validated as customers type them
  • Online bookings arrive with the right source and status
About online booking engine

Take every booking in one guided flow

The wizard walks staff through customer, dates, vehicle, insurance, extras and payment. Availability is date and time aware, so a vehicle is never booked twice, and every booking gets a clear reference like YR-9001.

  • Conflict detection across pickup and drop-off times
  • Multiple branches, with pickup and drop-off locations
  • Extensions and long-term payment schedules
About bookings

Agreements as PDFs, signed on a tablet

The rental agreement is generated as a PDF from the booking. Customers sign on a tablet at the counter, or on their own device from a link, and the signed status is stored on the booking.

  • Signature capture works with a finger, Apple Pencil or mouse
  • Copy or share a signing link before pickup
  • The Documents tab shows signed status with a timestamp
About agreements and signatures

Match bank payments to bookings automatically

Import a bank statement CSV and Rentals360 matches each line to a booking by reference. Assign or unmatch by hand, and see paid and owing on every booking ledger.

  • Aged debtors with 30 and 60 day colour coding
  • Cash, credit card, EFTPOS, bank transfer or account
  • Payment reminders on the due date and when overdue
About payments and debtors

The rest of the counter and the back office

Fleet management

Every vehicle, its status, its compliance dates and its history.

Check-out and check-in

Guided handovers with condition records and overdue alerts.

Pricing and rates

Rate tiers, promo codes, insurance options and extras.

Customers

Full customer profiles with licence details and spend.

Email notifications

Confirmations and reminders sent automatically through Brevo.

Reports

Revenue, utilisation, debtors, compliance and more.

Staff access and security

Roles, per-user permissions and two-factor authentication.

Branding and website content

White-label branding plus a blog, FAQs, reviews and deals.

From your first vehicle to your first reconciled payment

  1. Add your fleet and rates

    Enter your vehicles with their compliance dates, then set daily rates, rate tiers, insurance and extras.

  2. Take bookings, online and at the counter

    Customers book on your website, or staff use the booking wizard. Reminders and confirmations go out by email.

  3. Hand over, get paid, reconcile

    Check vehicles out and in, sign the agreement, then import your bank CSV and review the matches Rentals360 finds.

Questions people ask before booking a demo

Something missing? Ask us directly.

Car, SUV, van and campervan rental businesses that manage bookings by vehicle and by date, from a single depot to several branches. Book a demo and we will check it against the way you work.

Yes. The online booking engine is a five-step wizard covering insurance, extras, customer details, shuttle preferences and payment. Customers pay by card through Stripe, with 3D Secure, or choose to pay at pickup.

Yes. Import a CSV statement from your bank and Rentals360 matches lines to bookings by reference. You can assign anything left over by hand, or unmatch a payment that was matched wrongly.

Yes. Card payments run through your Stripe account and booking emails are sent through your Brevo account. You enter the keys in Settings, so the money and the emails go through your own accounts.

Yes. Rentals360 is white-label: you set your business name, logos, favicon and contact details, and they carry through the admin, the emails and your website.

Yes. Pickup and drop-off locations are managed across your branches, and you choose the locations on every booking.

No. Rentals360 runs in the browser, and the admin works on phones and tablets, so your team can use it at the counter or on the road.

Monthly, based on the size of your fleet. See the pricing page for the current plans.

See Rentals360 with your kind of rentals

Book a demo and we will walk through the fleet calendar, the booking page, agreements and bank matching using the way you rent.

Book a demo See pricing