Everything you need to run a rental fleet
Rentals360 covers the whole rental from availability check to reconciled payment. Start with the calendar, then follow a booking all the way through.
-
Each vehicle has a full profile, a live status and its own history. WOF and registration dates raise alerts before they lapse, and every inspection, service and damage record stays attached to the vehicle.
- Full vehicle profiles
- Live fleet status
- WOF and registration alerts
-
The calendar shows the next 30 days for every vehicle. Bookings run across the days they cover, the gaps are vehicles you can rent, and clicking a bar opens the booking without leaving the page.
- Booking bars with detail
- Booked vehicles first
- Hide unbooked
-
The booking wizard walks staff through customer, dates, vehicle, insurance, extras and payment. Availability is checked by date and time, so a vehicle can't be booked twice.
- Conflict-checked availability
- Multi-branch locations
- Clear references and statuses
-
Check-out and check-in are guided flows that record the condition of the vehicle each time. Vehicle status updates by itself, and a dashboard shows what is overdue, due today and coming up.
- Guided flows
- Inspection records
- Damage linked to bookings
-
Rentals360 generates the rental agreement as a PDF from the booking. Customers sign on a tablet at the counter, or on their own device using a link you send them, and the signature is stored with the booking.
- Agreement PDF from the booking
- Sign with a finger, pencil or mouse
- Send a signing link
-
Give each vehicle a base daily rate, add tiers for longer hires or busy seasons, and let the system pick the right one for every booking. Promo codes, insurance and extras are priced the same way.
- Rate tiers
- Predictable resolution
- Override for one booking
-
Import a bank statement CSV and Rentals360 matches each line to a booking by reference. Anything unmatched can be assigned by hand, every booking has a ledger showing what is paid and owing, and aged debtors show who to chase.
- Bank statement CSV import
- Manual assign and unmatch
- Booking ledger
-
Customers work through a five-step booking wizard with a live total, then pay by card through Stripe or choose to pay at pickup. The booking lands in your back office with the right source and status.
- Five simple steps
- Live total
- Promo codes checked as they type
-
Each customer has one profile with their contact details, licence details and every booking they have made. Repeat customers are quick to book and staff can edit details without leaving the booking.
- Complete profiles
- Booking history and total spend
- Search as you type
-
Customers get a confirmation when a booking is made and reminders before pickup and return. Payment reminders go out on the due date and again when a payment is overdue. Everything is sent through Brevo in a branded email.
- Booking confirmation
- Pickup and return reminders
- Payment reminders
-
Reports turn your bookings and payments into answers, with date range filters on every one. See what earned money, what sat idle, who owes you and which vehicles need attention.
- Revenue by period
- Fleet utilisation
- Bookings by source
-
Assign a role, then fine-tune access one menu item at a time. Two-factor authentication adds a second step to signing in, using the authenticator app your staff already have.
- Three roles
- Permission per menu item
- Two-factor authentication
-
Set your business name, logos, favicon and contact details once, and they carry through the admin, the emails and the website. Manage the content on your rental website from the same place you manage bookings.
- White-label branding
- Contact and social links
- Booking defaults
See Rentals360 with your kind of rentals
Book a demo and we will walk through the fleet calendar, the booking page, agreements and bank matching using the way you rent.